ASA Implements a data governance framework
Creating A Single Collaboration Site for Documentation for ASA
The American Student Assistance (ASA) is a nonprofit organization that helps kids discover their educational and career opportunities. Archetype worked with ASA's Insights and Outcomes team to explore and execute a data governance framework. Together we set up distinct data governance teams, a collaboration site for documentation, meeting agendas and cadence, and outlined strategic data-related initiatives at the organization.
Approach
1
Introduce
Set up introductions to possible frameworks - Gather team members and introduce theme
2
Circulate
Set up Sharepoint site to increase sharing and collaboration - Circulate tasks to increase conten
3
Meet
Set up regularly recurring data governance meetings with specific agendas - Organized discussions with focus on data strategy and top-down communication
Problem
The American Student Assistance organization was trying to better understand the types of data being collected and stored in their data warehouse. Additionally, the company was looking for a better process to share documentation instead of sending files via email or corporate drive. They needed these processes to be created and documented. The stakeholders and data stewards did not communicate regularly nor receive strategy updates that effect how their data should be governed.
Solution
Archetype worked with ASA's Insights and Outcomes team to explore and execute a data governance framework. The Archetype team created two data governance teams, the committee consisting of senior leaders, and the Stewards consisting of data owners. We then created a list of initiatives for prioritization of development work. Lastly, we centralized the document sharing for agendas, committee, and steward meeting notes, as well as standard operating procedures.
Result
Archetype’s implementation allowed the American Student Assistance organization to agree on a framework for data governance including the teams, agenda, cadence, and output. In the end there was one collaboration site for documentation, which in turn, increased communication and understanding across business units related to data strategy.
